Tender: UK-London: electronic books/e-books ??? EMA/2011/35/DIS ??? 2 lots

UK-London: electronic books/e-books ??? EMA/2011/35/DIS ??? 2 lots

2011/S 252-410597

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

• I.1)
  Name, addresses and contact point(s)

  For the attention of: Telephone: E-mail: Fax: European Medicines Agency
  7 Westferry Circus, Canary Wharf
  Ms Beatrice Fayl
  E14 4HBLondon
  UNITED KINGDOM
  +44 2074188400
  library_procurement@ema.europa.eu
  +44 2075237455

  Internet address(es):

  General address of the contracting authority: http://www.ema.europa.eu/

  Address of the buyer profile: http://www.ema.europa.eu/ema/index.jsp?curl=pages/about_us/general/gener...

  Further information can be obtained from: The above mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

  Tenders or requests to participate must be sent to: The above mentioned contact point(s)

• I.2)
  Type of the contracting authority

  European institution/agency or international organisation

• I.3)
  Main activity

  Health

• I.4)
  Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

• II.1)
  Description
• II.1.1)
  Title attributed to the contract by the contracting authority:

  Electronic books/e-books ??? EMA/2011/35/DIS ??? 2 lots.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Supplies

  Purchase

  Main site or location of works, place of delivery or of performance: European Medicines Agency, 7 Westferry Circus, Canary Wharf, London E14 4HB, UNITED KINGDOM.

  NUTS code UKI12

• II.1.3)
  Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

  The notice involves the establishment of a framework agreement

• II.1.4)
  Information on framework agreement

  Framework agreement with several operators

  maximum number of participants to the framework agreement envisaged: 3

  Duration of the framework agreement

  Duration in years: 3

  Estimated total value of purchases for the entire duration of the framework agreement

  Estimated value excluding VAT: 150 000 EUR

• II.1.5)
  Short description of the contract or purchase(s)

  The library of the European Medicines Agency is looking for suppliers of electronic books on general knowledge and management (lot 1) and electronic books on medical and pharmaceutical subjects (lot 2) to provide the Agency's staff based in the headquarters in London with access to electronic books on subjects relevant to fulfil the mission of the European Medicines Agency which include pharmacology, medicines, diseases, management, public administration. This list is not exhaustive. Suppliers can tender for 1 or both lots. The tenderer has to provide a 4-week trial of the relevant platform for the evaluation of the tender.

• II.1.6)
  Common procurement vocabulary (CPV)

  22100000, 22114100, 22121000, 22130000, 79980000

• II.1.7)
  Information about Government Procurement Agreement (GPA)

  The contract is covered by the Government Procurement Agreement (GPA): no

• II.1.8)
  Lots

  This contract is divided into lots: yes

  Tenders may be submitted for one or more lots

• II.1.9)
  Information about variants

  Variants will be accepted: no

• II.2)
  Quantity or scope of the contract
• II.2.1)
  Total quantity or scope:

  Estimated value excluding VAT: 150 000 EUR

• II.2.2)
  Information about options

  Options: no

• II.2.3)
  Information about renewals

  This contract is subject to renewal: no

• II.3)
  Duration of the contract or time limit for completion

  Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1

Lot title: Lot 1 ??? electronic books on general knowledge and management

• 1)Short description

  Access via subscription and one-off purchases of books in electronic format to be accessed from 1 site via IP recognition and/or user name/password recognition. Subjects of books shall include European languages/dictionaries, the European Union, general administration and health & safety, law and legislation, management and personal development, information technology. This list is non-exhaustive. See tender specification for details.

• 2)Common procurement vocabulary (CPV)

  22100000, 22121000, 22114100, 22130000, 79980000

• 3)Quantity or scope

  Estimated value excluding VAT: 30 000 EUR

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2

Lot title: Lot 2 ??? electronic books on medicines and pharmaceutical subjects

• 1)Short description

  Access via subscription and one-off purchases of books in electronic format to be accessed from 1 site via IP recognition and/or user name/password recognition. Subjects of books shall include herbal medicines, medical and clinical specialities, pharmacology, pharmacovigilance, veterinary medicines. This list is non-exhaustive. See tender specification for details.

• 2)Common procurement vocabulary (CPV)

  22100000, 22121000, 22130000, 79980000

• 3)Quantity or scope

  Estimated value excluding VAT: 120 000 EUR

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

• III.1)
  Conditions relating to the contract
• III.1.1)
  Deposits and guarantees required:

  Not applicable.

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

  Not applicable.

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

  All members of the grouping must be jointly and severally liable for the execution of the contract.

• III.1.4)
  Other particular conditions

  The performance of the contract is subject to particular conditions: no

• III.2)
  Conditions for participation
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if the requirements are met: All information required is indicated in the technical specifications and invitation to tender letter which can be downloaded at the address of the buyer profile given in point I.1 of this notice.

• III.2.2)
  Economic and financial ability

  Information and formalities necessary for evaluating if the requirements are met: All information required is indicated in the technical specifications and invitation to tender letter which can be downloaded at the address of the buyer profile given in point I.1 of this notice.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if the requirements are met:

  All information required is indicated in the technical specifications and invitation to tender letter which can be downloaded at the address of the buyer profile given in point I.1 of this notice.

III.2.4)
Information about reserved contracts

III.3)
Conditions specific to services contracts

III.3.1)
Information about a particular profession

III.3.2)
Staff responsible for the execution of the service

Section IV: Procedure

• IV.1)
  Type of procedure
• IV.1.1)
  Type of procedure

  Open

IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  Award criteria
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  Information about electronic auction

  An electronic auction will be used: no

• IV.3)
  Administrative information
• IV.3.1)
  File reference number attributed by the contracting authority:

  EMA/2011/35/DIS.

IV.3.2)
Previous publication(s) concerning the same contract

• IV.3.3)
  Conditions for obtaining specifications and additional documents or descriptive document
• IV.3.4)
  Time limit for receipt of tenders or requests to participate

  13.2.2012 - 13:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  Any EU official language

  Other: The Agency will accept documentation in any EU language. The Agency prefers, however, to receive all documentation in English.

• IV.3.7)
  Minimum time frame during which the tenderer must maintain the tender

  Duration in months: 6 (from the date stated for receipt of tender)

• IV.3.8)
  Conditions for opening tenders

  Date: 20.2.2012 - 13:30

  Place:

  European Medicines Agency, 7 Westferry Circus, Canary Wharf, London E14 4HB, UNITED KINGDOM.

  Persons authorised to be present at the opening of tenders: yes

  Additional information about authorised persons and opening procedure: 1 representative per tenderer is permitted to be present at the opening of the tenders provided that the name of the representative is notified at least 24 hours in advance in writing to the contact given in I.1.

Section VI: Complementary information

• VI.1)
  Information about recurrence

  This is a recurrent procurement: yes

  Estimated timing for further notices to be published: 36 months.

• VI.2)
  Information about European Union funds

  The contract is related to a project and/or programme financed by European Union funds: no

• VI.3)
  Additional information

  Please note that the framework contract(s) will run for an initial period of 2 years and may, at the Agency's request, be extended for 1 further period of 1 year, up to a maximum contract duration of 3 years. Please note that only 1 tender may be submitted per tenderer.

• VI.4)
  Procedures for appeal
• VI.4.1)
  Body responsible for appeal procedures

  E-mail: Telephone: Internet address: Fax: General Court
  rue du Fort Niedergrünewald
  2925Luxembourg
  LUXEMBOURG
  generalcourt.registry@curia.europa.eu
  +352 4303-1
  http://curia.europa.eu
  +352 4303-2100

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or in the absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.

• VI.4.3)
  Service from which information about the lodging of appeals may be obtained

  E-mail: Telephone: Internet address: Fax: European Medicines Agency
  7 Westferry Circus, Canary Wharf
  E14 4HBLondon
  UNITED KINGDOM
  info@ema.europa.eu
  +44 2074188400
  http://www.ema.europa.eu
  +44 2074188416

• VI.5)
  Date of dispatch of this notice:

  22.12.2011

Source: http://www.publictenders.net/tender/130779

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